Digitizing Dissertations for an Institutional Repository: A Process and Cost Analysis

10 03 2010

A very nice article published in 2008 about digitization, workflow, policy development, cost analysis, and end user access by Mary Piorun, Associate Director for Technology Initiatives and Resource Management ; Email: mary.piorun@umassmed.edu.

Objective:

This paper describes the Lamar Soutter Library’s process and costs associated with digitizing 300 doctoral dissertations for a newly implemented institutional repository at the University of Massachusetts Medical School.

Methodology:

Project tasks included identifying metadata elements, obtaining and tracking permissions, converting the dissertations to an electronic format, and coordinating workflow between library departments. Each dissertation was scanned, reviewed for quality control, enhanced with a table of contents, processed through an optical character recognition function, and added to the institutional repository.

Results:

Three hundred and twenty dissertations were digitized and added to the repository for a cost of $23,562, or $0.28 per page. Seventy-four percent of the authors who were contacted (n=282) granted permission to digitize their dissertations. Processing time per title was 170 minutes, for a total processing time of 906 hours. In the first 17 months, full-text dissertations in the collection were downloaded 17,555 times.

Conclusion:

Locally digitizing dissertations or other scholarly works for inclusion in institutional repositories can be cost effective, especially if small, defined projects are chosen. A successful project serves as an excellent recruitment strategy for the institutional repository and helps libraries build new relationships. Challenges include workflow, cost, policy development, and copyright permissions.

Article…





Popular Science 137 Year Archive Scanned, Online, Free

4 03 2010

Gadget nerds: Prepare to lose the rest of your day to awesomeness. PopSci, the web-wing of Popular Science magazine, has scanned its entire 137-year archive and put it online for you to read, absolutely free. The archive, made available in partnership with Google Books, even has the original period advertisements. Read More

Search the PopSci Archives.