Recordings of AT / Archon High-Level Requirements Webinars

4 03 2010

Nearly forty AT and Archon users and other persons representing various standards bodies and consortia groups convened  12/8/09 and  12/10/09, via webinars, to discuss and contribute to the prioritization of the high-level requirements for the integration of the Archivists’ Toolkit and Archon applications.

The archives team for the integration project will be sifting through the comments made during the webinars and conducting a post-webinar survey of the participants. This work will lead to a prioritized version of the high-level requirements that will be shared with the archives community and the technical team for the integration project. Project Update /


CDL Hosted Archivist Toolkit and Archon Service

3 03 2010

The California Digital Library now offers an Archivists’ Toolkit / Archon Hosted Service, as part of its collection management tools offerings. CDL offers to provide the technical backend support for institutions that do not have that capability.

Overview and Features

CDL-hosted versions of the Archivists’ Toolkit (AT) and Archon archival data management systems are available to contributors.

AT and Archon are popular open-source archival data management systems providing broad, integrated support for records and manuscript collections. They can be used to record information about collection workflows (appraisals, accessioning, processing, and deaccessioning); describe collection items, including digitized objects within a collection; generate print, HTML, and EAD collection guides; note the physical location of collection items; track reference questions; and more.

Both products offer support for describing and managing archival collections, but each has different features and functionality (see Appendixes 2-3 of this CLIR report).

EAD collection guides generated by both tools can be contributed to the OAC. The AT, in particular, also supports the creation of METS-encoded digital objects, which can also be contributed to OAC and Calisphere. UC campus repositories may additionally submit these METS to the CDL-hosted UC Libraries’ Digital Preservation Repository (DPR).

What We Offer

By hosting one or both of these applications, we seek to provide the technical infrastructure for institutions that do not have the capacity to host the backend databases locally. Institutions only need to implement the application clients to use the systems. Our goal is to 1) provide you with different options of applications, depending on what is best suited to your institution’s needs, and 2) help your institution avoid costs associated with creating or hosting an archival data management system locally.

The service currently includes the following support:

* Storage of your data on our servers, including data recovery and backup

* Centralized system and software upgrades

* Technical/database support and user support, including transitioning users to newer software versions as they are released

Read more here.

Archivists’ Toolkit™ (AT) and Archon™ Integration update

27 02 2010

After conducting surveys and webinars designed to identify and prioritize requirements, the Archivists’ Toolkit™ (AT) and Archon™ teams announce a preliminary project schedule. The technical planning will take place this spring and will be followed by the creation of a sustainable governance and business model this summer. The end goal is to submit a detailed project/production plan to the Andrew W. Mellon Foundation by the fall.  The Mellon Foundation has awarded $539,000 regarding the development of the integrated archiving tool.

Susan Harum, at the University of Illinois, will serve as the Project Director for the planning phase. Annie Ross, at the UC San Diego Libraries, will oversee continuing support for Archivists’ Toolkit™ (AT) and Archon™ users while these applications are maintained at their current level. AT archivist Bradley Westbrook of UC San Diego Libraries and Archon archivists Christopher Prom and Scott Schwartz will form the archives team for the AT/Archon integration project. They are charged with the single task of determining the functional requirements and drafting specifications for the integrated application.

AT 2.0 update 3 is the latest version of Archivists’ Toolkit™ and Archon™ has recently released version 3.0.